Payroll day for a cleaning company shouldn’t take two days. But if you’re still:

• Chasing paper timesheets from supervisors across multiple sites

• Waiting for a photo of a crumpled sheet on WhatsApp

• Deciphering handwriting

• Manually entering hours into a spreadsheet

Then that’s exactly what it becomes.

The Hidden Cost of Manual Timesheets

The numbers are stark. According to CFO Tech, 84% of UK SMEs have experienced payroll errors, and 40% have paid fines as a direct result, including underpayments, late submissions, and incorrect wage calculations. For cleaning companies managing large hourly workforces across multiple locations, the risk multiplies with every manual step in the process.

Your payroll administrator shouldn’t spend Thursday afternoon chasing a missing timesheet from the depot cleaning team. Her time is worth more than that, and so is your business’s accuracy.

What TimeKeeper Does Differently

TimeKeeper is a cloud time and attendance software that replaces the entire paper timesheet workflow with a digital, verified system that runs on devices your supervisors and cleaning operatives already carry.

• Employees clock in and out using the TimeKeeper mobile app or a shared tablet kiosk, whichever best suits the site.

• GPS verification confirms they’re on location when they clock in, preventing off-site clock-ins from a car park or the road.

• Managers receive digital timesheets in real time, with a multi-level approval workflow built in. No chasing. No paper. No delays.

• TimeKeeper integrates directly with cloud payroll software, BrightPay, so once timesheets are approved, the hours flow straight into payroll. This means no more re-keying or transcription errors.

The result is a payroll process that runs in hours, not days.

Not only that, but also:

• Your payroll administrator has accurate data before she even begins processing

• Supervisors spend less time on admin

• Your business stops paying for hours it cannot verify

Built for Multi-Site Cleaning Operations

TimeKeeper is designed for businesses with workers spread across multiple locations, which is the exact challenge most cleaning companies face. Whether your teams are cleaning offices, healthcare facilities, or retail units across a region, TimeKeeper gives you a single view of attendance, leave, and worked hours, in real time.

Ready to get started? Start your 14-day free trial today.