The wait is over. TimeKeeper's highly anticipated integration with BrightPay Cloud UK is now live, delivering a seamless connection between time and attendance and payroll processing that UK businesses have been requesting for years.

This integration represents more than just a technical achievement. It's the first step in creating what could become the most efficient payroll workflow available to British businesses today. With both systems operating entirely in the cloud, companies can now move from timesheet to payslip with unprecedented speed and accuracy.

What This Integration Means for Your Business

The new integration addresses one of the most persistent pain points in payroll management: the tedious process of manually transferring time and attendance data between systems.Research shows that 91% of businesses across the UK admit to making payroll errors every month, with 72% of companies still using manual processes.

TimeKeeper's direct connection with BrightPay Cloud eliminates these bottlenecks entirely. The integration creates a unified ecosystem where employee time data flows automatically from clock-in to final pay calculation, reducing both processing time and the risk of costly errors.

Key Features That Transform Your Payroll Process

Instant Employee Synchronisation

The integration allows you to pull employee records directly from BrightPay into TimeKeeper with a single click. This eliminates the need for duplicate data entry and ensures your time and attendance system always reflects your current payroll setup.

When you add new employees to BrightPay, simply sync them over to TimeKeeper. They will be automatically set up, complete with their employment details, pay rates, and department assignments.

Comprehensive Time and Attendance Tracking

TimeKeeper's robust time and attendance capabilities integrate seamlessly with BrightPay's payroll engine. Employees can clock in and out using multiple methods:

Web-based time clocks accessible from any device
Mobile apps for remote and field workers

TimeKeeper utilises facial recognition and GPS geofencing to prevent time theft and buddy clock ins.

The system captures not just basic hours worked, but also overtime calculations, break times, holiday entitlements, and sick leave. All this data flows directly into BrightPay, where it's automatically categorised according to your payroll rules and mapping.

One-Click Timesheet Transfer

Perhaps the most significant benefit is the ability to send complete timesheet calculations to BrightPay UK Payroll with just a few clicks. The system handles all the complex calculations like overtime rates and holiday pay before transferring the data.

This process typically takes seconds rather than hours. Payroll administrators can review the transferred data within BrightPay, make any necessary adjustments, and process payroll with confidence that all time-related calculations are accurate.

The Cloud Advantage

Both TimeKeeper and BrightPay Cloud operate entirely in the cloud, which provides several crucial advantages for modern businesses:

Accessibility: Staff can access the system from anywhere with an internet connection, supporting flexible working arrangements that have become essential in today's business environment.

Security: Cloud-based systems offer enterprise-level security features, including encrypted data transmission, secure data centres, and regular automated backups.

Scalability: As your business grows, the systems can accommodate additional employees without requiring hardware upgrades or complex installations.

Updates: Both platforms receive regular updates automatically, ensuring you always have access to the latest features and compliance requirements.

Real-World Impact on UK Businesses

The integration addresses specific challenges faced by UK businesses operating under complex employment legislation. British employment law requires precise tracking of working time regulations, holiday entitlements, and overtime calculations. The automated data flow between TimeKeeper and BrightPay ensures compliance with these requirements while reducing administrative burden.

Consider a typical scenario: A manufacturing company with 50 employees previously spent 6 hours each week collecting timesheets, calculating overtime, and entering data into their payroll system. With the integrated solution, this process now takes approximately 30 minutes—a 92% reduction in processing time.

The integration also reduces errors significantly. Manual data entry introduces an average of one error per 300 data points entered. For a company processing 2,000 time entries per month, this could mean 6-7 payroll errors monthly. The automated integration eliminates these data entry errors entirely.

Why TimeKeeper Stands Apart

Now TimeKeeper and BrightPay are part of the same group, this unique relationship means the integration receives priority development attention and ongoing enhancements that wouldn't be possible with third-party solutions. Updates to either system consider the impact on the integrated workflow, ensuring compatibility and optimal performance.

Getting Started: Implementation Made Simple

The integration is included at no additional cost for all TimeKeeper customers who also use BrightPay. There are no setup fees, monthly charges, or per-employee costs associated with using this feature. This approach reflects the company's commitment to providing comprehensive value rather than charging for essential functionality.

Setting up the integration takes approximately 15 minutes and requires no technical expertise. The process involves:

Accessing the integration settings within TimeKeeper
Authorising the connection to your BrightPay Cloud account
Selecting which employee data to synchronise
Configuring your timesheet transfer preferences

Once configured, the integration runs automatically in the background, requiring minimal ongoing management.

Future Enhancements on the Horizon

While this week’s launch represents a significant milestone, it's just the beginning of a broader development roadmap. The combined TimeKeeper and BrightPay development teams are working on several enhancements scheduled for release throughout the coming year - aiming to create a comprehensive business management ecosystem with payroll at its centre.

These improvements will include advanced reporting capabilities that span both time and attendance, and payroll data, enhanced mobile functionality for managers and employees, and additional automation features that further reduce administrative tasks. Irish businesses and payroll bureau's will also benefit from this holistic approach down the line.

Supporting Your Transition

Comprehensive documentation and support resources are available to help you maximise the benefits of the integration. The TimeKeeper support team has created detailed guides covering every aspect of the setup process and ongoing use.

For businesses considering the switch from their current time and attendance solution, TimeKeeper offers migration assistance to ensure a smooth transition. This includes data import services, customised training sessions, and ongoing support during the initial implementation period and beyond.

The Bottom Line

The TimeKeeper and BrightPay Cloud UK integration represents a fundamental shift in how UK businesses can approach payroll processing. By eliminating manual data transfer, reducing errors, and significantly decreasing processing time, the integration delivers measurable improvements in both efficiency and accuracy.

For businesses currently struggling with disconnected time and attendance and payroll systems, this integration offers an immediate solution to longstanding operational challenges. The cloud-based architecture ensures the solution can grow with your business while maintaining the reliability and security that payroll processes demand.

Ready to streamline your payroll process? Explore the comprehensive BrightPay Cloud integration guides to get started today.

Keen to see the integration in action?
Catch the full webinar on demand and discover how this powerful solution can transform your payroll process.

▶️ Watch on demand:
https://attendee.gotowebinar.com/recording/3390686501796543320