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5.0
Trusted by thousands daily
Timesheet Software
Built for
HVAC companies 💨
Swap out paper timesheets for a mobile app.
No more hot air with payroll — TimeKeeper keeps it cool, precise, and hassle-free.
The Problem
Ensure your staff timesheets
are airtight 🔧
Time is air for HVAC businesses — your teams should be in the field, installing, servicing, and keeping systems running smoothly.
Too often, HVAC techs are stuck calling HQ for job updates, scribbling job details on paper, and filling out end-of-week timesheets that can be inaccurate or incomplete.
Why rely on paperwork that slows down your operations? Imagine this: your team checks their next job through an app, arrives promptly, and clocks in seamlessly at the verified location. 🔧
Back at HQ, you get a live view of who’s on-site, where they are, and what job they’re handling, with instant access to their logged hours.
You’ll also gain valuable insights into time spent on specific jobs and clients, making job costing and invoicing faster and more accurate.
With TimeKeeper, streamline time tracking for your HVAC business, allowing your team to focus on providing great service without being burdened by admin work.
The Solution
Introducing TimeKeeper
The modern way to manage time and attendance for HVAC companies.
Founded in
2018
and growing since
Used by
10,000s+
employees
Millions of
Timesheets
managed
Rated
4.9+
by Capterra
Key Features
Feature Overview
GPS Time Clock
Mobile Clock In App
Employees can clock in and out easily with the TimeKeeper mobile app— just tap in and out.
Site Time Clock
Kiosk Clock In App
Use a tablet on-site for multiple employees to clock in and out, requiring only a 4-digit PIN for access.
Facial Recognition
Verified Clock-Ins
Ensure the right employee is clocking in.
GPS Time Clock
Geofenced Jobs
Ensure employees are clocking in at the right location for each job.
Paperless Job Sheets
Job Management
Track time time spent on jobs as well as photos, notes, documents and more.
Leave Management
Track Who's Off
Record employee leave and their remaining holiday.
Powerful Integrations
Sync to Payroll
Send timesheet hours to your payroll software in a few clicks.
Automatic Reports
Job Costing
Instantly check time spent across all your jobs.
Without TimeKeeper
Chasing late or missing paper timesheets.
Stressful, prolonged payroll process.
Difficulty knowing if HVAC jobs are on schedule and profitable.
No real-time visibility into who’s working on which job or where.
Understaffed crews for large HVAC installations or service calls.
Unpredictable and fluctuating payroll costs.
With TimeKeeper
Real-time digital timesheets accessible 24/7 for your HVAC teams.
Streamlined payroll process completed in hours, not days.
Instant time reports by job, team, client, or employee.
Properly staffed teams, ready to deliver on time for every service call.
Consistent, predictable payroll costs.
Add the TimeKeeper app to your toolbelt
Mobile or Tablet based Timesheets
Why use paper timesheets when everyone has a device in their back pocket?
TimeKeeper runs on your everyday mobiles and tablets, allowing you and your staff to clock in and out when they need to. Advanced features like clocking in with a photo and facial recognition can be utilised.
Perfect for travelling staff
Mobile GPS clock ins
Perhaps your staff are travelling out to individual jobs - well employees can use the TimeKeeper mobile app with their own account.
All mobile clock-ins require GPS so you can always have their location when clocking in from mobile.
Defined areas where staff can clock in and out
Geofenced Clock In/Out for Jobs
TimeKeeper enables you to configure geofences for jobs so only an employee at that location can clock in or out.
Simply specify an address for a job and a distance that the employee must be within and we will handle the rest.
Track different jobs for different clients
Effortlessly track time on jobs
Paper is great for jotting down information but terribly time-consuming for getting any sort of insight from. With TimeKeeper, you can set that each employee must select the job they are working on.
We'll automatically track how many hours your employees spend on each particular project or working for each of your clients, which you can run off with the click of a button.
How much does TimeKeeper cost?
A more important question is: how much is your current time and attendance workflows costing your business?
If the cost is lower than that, you’re already saving.
Live On-Site List
Who's in on each site at all times
Do you want to know if your employees turned up to site on time?
TimeKeeper keeps a live list of each worker's latest clock-in location, meaning you don't have to call them to check if an employee is in. You can check this anytime via your mobile or the web portal.
Managing and Tracking Employee Leave
Managing Time In + Time On Leave
If you have a large team, it can be easy to lose track of who is on holiday and when. Even things like how much leave each employee has left is time-consuming to track!
Here at TimeKeeper we can keep all this managed for you as well at no extra cost. Employees can make leave requests via the app that can be approved by their relevant line manager. Additionally, you can plan your team availability with our digital wall calendar.
Integrate into your payroll process
Perfect Payroll Integrations
We'll do the heavy lifting in taking your timesheets to payroll. We can calculate the right amount of regular and overtime hours for each employee.
Then sending timesheets data from TimeKeeper to your payroll provider is a breeze! Current integrations include Xero, Sage, MoneySoft and BrightPay as well as export to CSV and Excel.
Friendly terms that work for your business
No contract tie ins
Our customers stick with us because they love our service, not because of multi-year contracts. Monthly billing gives you the flexibility to add or remove employees as your business grows and evolves, so you have the freedom to scale up or down.
If you’re not happy, you can cancel any time - without paying a penalty or sending us a signed letter!
"Subcontractors are able to work their invoices out much more accurately as they can see their own timesheets. We are easily able to keep track of our employees, especially the ones working on site. We can see exactly when they clock in and out and can apply the hours worked to a particular project. We have saved so much money since implementing this system."
Joanne Moseley
General Manager, Vital Heating
Are you ready to ditch paper timesheets?
Start your free trial today.
No credit card required.
