When it comes to tracking time, hours and minutes worked on projects, Quickbooks Time (previously TSheets) has been many organisations go-to for a while. With new products and features on the market, some report the app has become dated, expensive and lacking support. So we explore the alternatives to Quickbooks Time along with the pros, cons and features available from competitors.
Here's a quick overview of the features on offer across the apps we've explored:
Best: All-rounder
For: Small - medium businesses, remote working, on site and temporary site workers.
Features: Time tracking, leave and absence management, project/job tracking, facial recognition, rota planner, overtime calculations, payroll integrations.
Pros:
Cons:
Pricing:
2 week free trial followed by a tiered subscription model:
£3.50 +VAT per month for the first 50 employees
£3.15 +VAT per month for employees 51-250
£2.80 +VAT per month for employees 251+
Priced per employee, per month.
+ optional add-ons
Average price (June 2024) based on 50 users £175 pcm.
Best: Freelance Timekeeping
For: Small - medium businesses, remote workers, freelancers
Features: Automatic timekeeping, overtime calculation, leave tracking, stopwatch, online timesheet, payroll reports.
Pros:
Cons:
Pricing:
- Free plan with very limited features.
- Pro plan $67 per user per year.
Average price (June 2024) based on 50 users £218.44 pcm.
Best: Project Management
For: Remote and growing workforces
Features: Time tracking and online timesheets, employee scheduling and monitoring/ productivity measurement. GPS location tracker and Geofencing. Integrations, Available for Windows, Android, iOS, web, Linux, and macOS.
Pros:
Cons:
Pricing:
- Free for one user.
- Basic $7 per user per month.
- Premium is $10 per user per month.
- Enterprise is $20 per user per month.
Average price (June 2024) based on 50 users £390.97 pcm.
Best: Resource Planning
For: Enterprise / larger organisations
Features: Multiple ways to track time such as timers, continuous or after the fact. Employees can schedule tasks, get insight to projects including costings and forecasting.
Pros:
Cons:
Pricing:
- Free: 1 user with a maximum 2 projects (freelancers, solopreneurs)
- Pro: $12 per user per month
Average price (June 2024) based on 50 users £469.45 pcm.
Best: Communication
For: larger businesses, across different geographical locations (multi clock/time zone)
Features: Time tracking, GPS, leave and overtime management, facial recognition, messenger function, custom forms and checklist templates, work chat.
Pros:
Cons:
Pricing:
2 week free trial. The below pricing is per 'hub' (3 hubs available). In order to access all features, you'd need all 3 hubs - so 3 x
- Basic: $35 per month for the first 30 users and $0.60 per user per month for additional users.
Basic clock features.
- Advanced: $59 per month for the first 30 users and $1.80 per user per month for additional users.
Basic + some additional features, but limited reports, clocks and locations
- Expert: $119 per month for the first 30 users and $3.60 per user per month for additional users.
Advanced with less limitations.
Average price (June 2024) based on 50 users £223.31 pcm.
Best: Mileage Tracking
For: Organisations with field based/site workers
Features: Time tracking, mileage tracking, digital clock in, geofences, shift and rota management
Pros:
Cons:
Price:
- Basic: $4 per user per month (max 10 users)
- Pro: $8 per user per month
- Premium: $11 per user per month
- Enterprise: POA
Average price (June 2024) based on 50 users £313.22 pcm.
Best: Shift and Rota Management
For: Small - Medium Hospitality businesses
Features: track time and activity, scheduling, staff management, integrations, shift planning and rota management.
Pros:
Cons:
Pricing:
- Free trial
- Starter £2.99 per user per month
- Plus £3.99 per user per month
- Custom = poa
Sold in increments of 5 users, plus = min 10 users
Average price (June 2024) based on 50 users £199.55 pcm.
There's no real one size fits all when it comes to Time Management apps. Some organisations may need mileage and GPS tracking, whereas others just need to track billable tasks and time. Whatever requirements your company has, there's bound to be an app that suits your needs.
*Prices correct as of June 2024