8 Reasons To Go Digital With Your Construction Timesheets

It’s not easy keeping track of your employees when they’re out on site or in the field. When you’re busy building your business – and particularly when building is your business – it’s vital that you...
Sean QuinnPosted on Monday, June 22nd 2020

It’s not easy keeping track of your employees when they’re out on site or in the field.

When you’re busy building your business – and particularly when building is your business – it’s vital that you keep your eye on the ball and, for most companies, the answer is going digital.

One way to do this is to utilise the TimeKeeper construction timesheet app, used by construction businesses across the UK and Ireland.

From ensuring the health and safety of employees, to streamlining payroll and invoicing, the app can do it all.

So why would you move from your trusty paper administration to digital? Here are 8 reasons why:

1. Say goodbye to the paper trail

Paper is becoming something of a major commodity these days, but regardless of the environmental factors, paper timesheets can be notoriously inaccurate - and that’s when they’re filled in at all.

Paper timesheets make it harder to track accurate details of when your employees or contractors are on site and make it easier for workers to cover for each other when they’re not there.

By going digital with the TimeKeeper app you can eliminate this problem by creating a digital, paperless audit trail, ensuring both accurate timekeeping and optimal working practices.

2. Monitor job costs & profitability

There’s no doubt that labour costs can make or break a business, so you always want to ensure that job costings and outlay are exact and accurate.

TimeKeeper enables you to track data in real time by removing inaccurate costings and unrealistic timings, and, since TimeKeeper automatically keeps track of the time spent on each job for you, you’ll easily be able to see if the time spent has been profitable for your company.

3. Streamline payroll & invoicing

TimeKeeper brings administrative benefits to both employer and employee. Firstly, it provides administrative staff with the ability to run real-time timesheets, manage employee time entries and manage employee leave.

This will make both payroll and invoicing much more streamlined and seamless, enabling your company to run smoothly, efficiently and economically.

The app also allows employees to access the web portal (or app) to check their weekly timesheets or review their remaining leave, meaning that you won’t be getting asked the same questions week in, week out.

4. Know where your employees are

Every construction company boss wants – and needs – to know where every employee is at any point in time and, more importantly, that they’re doing what they are supposed to be doing.

This construction timesheet app not only tracks where employees are, it also gives you the added option of facial recognition, which verifies that every clock-in is legitimate.

You can also check in throughout the day to watch where employees are going during the working day, so there’s no need to call the site manager to check if an employee is in.

5. Improve health & safety

Being able to monitor where employees are during the day isn’t just a matter of ‘Big Brother’ though. Having an app like TimeKeeper will help to reinforce good working practices for your employees, and it will also give you peace of mind simply knowing that employees are where they are supposed to be and not involved in something unsafe.

Negative working methods can be detrimental to your construction company’s reputation – and its bottom line – so being able to monitor employees’ behaviour is of benefit to your business.

6. Individuals or multiple workers

The TimeKeeper construction timesheet app is both versatile and adaptable. That means that if you have multiple workers on a building site, the TimeKeeper Kiosk can be used on an Android or iOs tablet so that everyone can clock in through one device.

Alternatively, if your workers are travelling to individual jobs, they can use the TimeKeeper app with their own account.

7. Reinforce safety with geofencing

Building sites are notoriously dangerous for those who aren’t involved in the construction industry, so you want to ensure that only employees on a site or at a location can clock in or out.

TimeKeeper enables you to configure geofences for jobs so that only an employee can gain access to a location by clocking in or out.

The process is simple: all you have to do is specify an address for a job and a distance that the employee must be within and TimeKeeper handles the rest!

8. Keep in contact

Details of a job changed at the last minute? With this construction timesheet app you can quickly alert employees by both email and mobile push notifications before they even begin their shift, ensuring clear lines of communication and removing any potential for errors or omissions.

Communication is, of course, a two-way thing, so employees can take pics on site or add notes and signatures to a job that you can view in real time from the comfort of your own office.

If you run or work at a construction company that wants to level up your time and attendance practices, why not sign up to our 14 day free trial at

Ready to save your
business time and money?